WageShield
Staffing Compliance System
A complete FLSA compliance and staffing documentation system — overtime calculations, work period tracking, regular rate worksheets, and self-audit tools. Built specifically for the unique wage and hour challenges EMS agencies face.
The Problem
FLSA compliance for EMS is a recurring legal landmine. The 7(k) partial overtime exemption, regular rate calculations, and work period rules are poorly understood at the supervisor level. Misclassification and incorrect overtime calculations generate significant liability.
Most agencies lack documented overtime policies, don't track work periods properly, and have never conducted an FLSA self-audit. When DOL investigations happen, the documentation to demonstrate compliance doesn't exist.
What I've Seen
No documented 7(k) work period election or regular rate methodology
Overtime calculated incorrectly — missing shift differentials, stipends, or bonuses from regular rate
On-call time policies missing or inconsistently applied
Meal break waivers undocumented — creating off-the-clock work exposure
No FLSA self-audit process — agencies discover violations during DOL investigations
What's Inside
A complete operational system — not a template pack. Every component is designed to work together.
Overtime & Work Period Tracker
A central tracking workbook for work period elections, overtime calculations, and compliance monitoring. Dropdown-controlled data entry, auto-calculated regular rates, and a dashboard showing overtime trends, compliance status, and audit readiness.
Regular Rate Calculation Tools
Excel-based worksheets that walk through the regular rate calculation step by step — including shift differentials, longevity pay, stipends, and other compensation that must be included. Eliminates the guesswork that leads to underpayment violations.
Policy & Documentation Templates
Complete overtime and work period policy templates, on-call time documentation, meal break waiver forms, and overtime authorization logs. Standardizes how your agency documents the decisions that matter most in a DOL investigation.
Compliance Program & Audit Tools
Professional tierA written compliance program policy, compliance officer designation template, annual FLSA self-audit checklist, and supervisor reference card. Demonstrates your agency takes compliance seriously — before an investigator asks.
21
files in Professional tier
< 1 hr
average deployment time
$0
ongoing subscription cost
Choose Your Tier
One-time purchase. No subscription. No IT required.
Standard
Everything you need to deploy a structured FLSA compliance system immediately.
- Overtime & work period tracker with dashboard
- Regular rate calculation worksheets
- Policy & documentation templates
- System SOP
- Quick-Start Setup Guide
Professional
The full defensible infrastructure — compliance program through annual self-audit. For operations directors and HR leads.
- Everything in Standard
- Written compliance program policy
- Compliance officer designation
- Annual FLSA self-audit checklist
- Supervisor reference card
Professional + Consulting
Professional tier plus a 90-minute implementation session. $299 product + $499 consulting add-on.
- Everything in Professional
- 90-min implementation call with Ken Wogan
- FLSA compliance review for your agency
- Priority email support for 30 days
Built for Real Operations
WageShield was designed by studying the wage and hour compliance challenges that are specific to EMS — the 7(k) partial overtime exemption, irregular shift patterns, mandatory overtime, on-call time, and the compensation components that get missed in regular rate calculations.
The tracker automates what payroll departments get wrong. The self-audit checklist catches what DOL investigators look for.
Setup Requirements
- Setup time
- Under 1 hour
- Software required
- Microsoft Excel + Microsoft Word
- IT involvement
- None — runs from any shared drive
- Customization
- Find-and-replace placeholder values, input your agency's work period election and compensation structure
- Subscription
- None — one-time purchase
How It Compares
| Alternative | Cost | Limitation |
|---|---|---|
| Generic FLSA guides | Free–$29 | General guidance only, no EMS-specific 7(k) coverage |
| Employment law firm audit | $5,000–15,000+ | One-time review, no ongoing documentation system |
| Payroll software FLSA modules | $1,000–3,000+/yr | Subscription, often miss EMS-specific rules |
| WageShield Professional | $299 one-time | Complete system with 7(k) tools, self-audit, and compliance program |
Works with CaseGuard: WageShield's compliance documentation connects to CaseGuard for wage-related grievance and disciplinary processes.
Learn about CaseGuardThis product provides documentation infrastructure, not legal advice. FLSA compliance requirements vary by jurisdiction and employment classification. Consult an employment attorney before deploying — particularly regarding 7(k) work period elections, regular rate calculations, and on-call time policies. This system supplements, but does not replace, qualified legal counsel.
Ready to Transform Your Operations?
Schedule a consultation to discuss how Wogan Solutions can help your agency achieve operational excellence.